Instructions on how to download changes to rotary homepage

From: Sara Kolden [mailto:sarak@marconet.com]
Sent: Wednesday, November 07, 2001 5:11 PM
To: Mullin, Michael
Cc: Patty Funk
Subject: Rotary Club Website - FTP Setup & File Transfer InstructionsHi Mike:
I've attached the customized instructions on how to download the FTP
Explorer (if you need them) and how to FTP (transfer) your Newsletter
and
Membership Directory files to the website.
<<SCrotary-FTPinst.pdf>>
UPON RECEIVING THESE INSTRUCTIONS or after you've had a chance to look
them
over, PLEASE CALL ME so I can explain them a bit. They look like a
"book,"
but the process isn't too difficult after everything's set up. Also, I
can
walk you through how to save the Newsletter and Membership Directory for
the
website.
Thank you and I'll talk to you soon.
Sara Kolden
eBusiness Programmer/Project Manager
Marco
3000 Division Street
PO Box 250
St. Cloud, MN 56302-0250
Phone: 320.259.3002
Fax: 320.259.3087
E-mail: sarak@marconet.com

FTP Site Access Instructions for Rotary Club of St. Cloud
To Marco’s Web Development Server
SK:sk \I\CustWebS\SCR\Scrotary-FTPinst.doc Page 1 of 5
FTP SITE ACCESS INSTRUCTIONS
for
Rotary Club of St. Cloud
November 7, 2001
Instructions RE: how to access the FTP site, copy/edit website files & have your changes “published” to
your “live” website:
Initial FTP Explorer Setup: (only have to do this once if don’t already have FTP
client on your computer)
1. Double-click the “e” (Internet Explorer) icon on your PC desktop.
2. In “Address” bar, type this: http://ftpx.com and press the “Enter” key.
3. Click “Download It!”
4. Click “FTP Explorer” (to download FTP Zip file)
5. Save As: “Desktop” & click “Save”
Step #2
Step #3
Step #4
Step #5

FTP Site Access Instructions for Rotary Club of St. Cloud
To Marco’s Web Development Server
SK:sk \I\CustWebS\SCR\Scrotary-FTPinst.doc Page 2 of 5
6. Unzip the FTP Zip file on your desktop (using WinZip or another program if desired).
NOTE: Here’s a link to download WinZip if you don’t already have it on your computer:
http://www.winzip.com/
7. To “extract” files, double-click the “ffpx.zip” icon on your desktop; then click “I Agree” in
the WinZip window
8. Double-click the FTP Setup.exe file to install the FTP program
9. Click the “Extract” button
10. Click “New Folder” and type the name of your new folder on your desktop
11. Click “OK”
Step #7
Step #9
Step #10
Step #8
Step #11

FTP Site Access Instructions for Rotary Club of St. Cloud
To Marco’s Web Development Server
SK:sk \I\CustWebS\SCR\Scrotary-FTPinst.doc Page 3 of 5
12. Select the new folder you created; then click “Extract” (from window)
13. Double-click the new folder on your desktop (SC Rotary FTP in this example)
14. Double-click the “Setup.exe” file to begin the FTP Explorer Setup program
15. Click through the prompts (“Next” buttons) until setup is complete
16. Restart your computer (if asked to).
Step #15
Step #13
Step #14
Step #12

FTP Site Access Instructions for Rotary Club of St. Cloud
To Marco’s Web Development Server
SK:sk \I\CustWebS\SCR\Scrotary-FTPinst.doc Page 4 of 5
To Transfer/Upload Files to Marco’s Web Server: (do whenever you’re updating
file contents on your website)
17. Double-click the “FTP Explorer” icon on your computer desktop
18. Your website profile should show; select it from the list on the left, enter your USER NAME =
scrotary and your PASSWORD = scrclub; then click “Connect” OR
IF YOUR PROFILE IS NOT IN THE LIST, enter the info. as you see it in SCREEN SHOT
BELOW; then click “Connect”
19. Resize FTP window to approx. half of your screen size and position on right side of screen.
20. Open Windows Explorer (Start / Programs / Windows Explorer) and also resize it to be
approx. half the width of the screen and position it on the left side of your screen.
21. Navigate through your network or hard drive folder structure to your website files.
22. You can click on files and/or folders on your hard drive or network (in Windows Explorer)
and drag them to the appropriate FTP folder. Files will be “copied” to the web server (say
“Yes” to replace files on the server).
Step #18 –
If NOT in
list on left
side:
Step #17

scrclub (no caps or spaces)
Step #19 Step #20
Step #20

FTP Site Access Instructions for Rotary Club of St. Cloud
To Marco’s Web Development Server
SK:sk \I\CustWebS\SCR\Scrotary-FTPinst.doc Page 5 of 5
NOTE: REMEMBER to also copy the image files (if there are any) included in HTML
documents into the “Images” folder on the FTP site and CHECK to make sure image filename
paths to the images in the copied files are correct so they show up in the browser. Also TEST
and VERIFY that all images and links work when viewed from the FTP site.
23. After all files have been copied, edited, tested, and are working, CLOSE the Windows and FTP
Explorer windows.
24. The new files/changes should be “live” on your website shortly after this process is completed.
Simply check the “live” site (http://www.stcloudrotary.org/) If after an hour or so they are not,
notify Marco’s IS Department (phone: 800.892.8548 or e-mail:
foofighters@marconet.com) and ask them to “Publish the Rotary Club of St. Cloud’s
website up to the live server.” When this has been done, a Marco IS administrator will call or
e-mail you verification that this has been done and your changes are “live” out on the World
Wide Web.